NTC's Director of Document Completion, Brian Ernisse, helped co-author the latest Best Practice Standards on Certified Copies for Land records Issued by the Property Records Industry Association (PRIA).
Below is the paraphrased verbiage from the PRIA Press Release:
On April 13, the Board of Directors of PRIA gave final approval to the paper on “Best Practices for Certifying Copies for Land Records” published by the Certified Copies Work Group, under the auspices of the Real Property Law and Legal Issues Committee.
This paper focuses on best practices for certified copies for land records. PRIA acknowledges that there
may be additional and different issues related to certifying documents which are contained in other government
offices. PRIA does not have the appropriate expertise to determine what those best practices might include;
thus, the limitation of this paper is to recorded documents.
Brian Ernissee, director of document completion, Nationwide Title Clearing, and co-chair of the Certified
Copies Work Group, explains, “I was pleased with this opportunity to share my knowledge on certified copies. To
me, it is incredibly important to be engaged in PRIA’s efforts to promote understanding and uniformity in
recording. These Best Practices are the result of PRIA members from both the government and business sectors
bringing their collective knowledge and experience to the wider discussion of how best to advise stakeholders
on practices that can work for everyone.”
According to PRIA President Mark Ladd, vice president of regulatory and industry affairs for Simplifile, “It
was surprising to find so little statutory guidance around such a well-established practice. This is an important
step forward for the industry.”
Joyce Watts, clerk-register, Allegan Co, Mich., and government sector co-chair of the Certified Copies
Work Group, adds, “Having clear, concise standards for production of certified copies is beneficial to recorders
PRIA is recognized as the leading resource for the property records industry.
In providing assurance the copies they produce for customers will address title clearance issues. Standardization
of practices benefits our offices, our records and our customers.”
While statutory language could not be found to define the content of a certification, PRIA acknowledges
that the practice of making and sending certified copies is well-established. This paper exists to define content
and best practices so that movement towards a national consistency will evolve.
If you'd like a copy of the paper, please click here.
ABOUT PRIA
The Property Records Industry Association (PRIA) develops and promotes national standards and best practices for the property records
industry. PRIA is a coalition of government and business partners collaborating on issues of common interest. PRIA strives to identify
areas of consensus within the industry, leading to recommendations for national standards pertaining to recordable documents. For
more information on PRIA, visit www.pria.us.
